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Volunteering in Events Industry

Volunteers are a crucial part of every event!

Here at Perfect Events we love our volunteering family and we couldn’t do our events without them. Throughout this blog we thought we would share with you some of our Perfect Points on Volunteering.

1 – Initiative
Being able to take initiative is an incredible skill to learn and a very valued trait by Event Managers. A volunteer with initiative can really raise an event to new heights. You can easily exhibit initiative by even the smallest of actions, such as constant communication with your Volunteer Coordinator, noticing dangerous situations or hazards and alerting a staff member or even just general problem solving!

2 – Leadership
True leaders are probably one of the best kinds of Volunteers we see in events. These people have an awesome talent for taking initiative and are quick on their feet. Learning the skill of leadership is a personality trait that stands out amongst the rest.

3 – Asking Questions!
Don’t be afraid to ever ask questions while you’re volunteering. There are no silly questions – the event management team are always around to answer questions, or even ask one of your fellow volunteers. We want to make sure you get the most out of your volunteering experience and ensure that you have all the information you need to help make these events a winning success.

Volunteering in Events Industry
4 – Reliability
A crucial part of volunteering is being reliable. Ensure that what you have signed up for you are able to commit to; same as what you would do for any paid role. Volunteers that show ongoing commitment to companies, always turn up on time and willing to have a go will stand out from the crowd. We understand that life gets in the way sometimes but it is best to contact the Volunteer Coordinator if unable to attend the event; don’t just not show up.

5 – Flexible
Volunteer roles vary from event to event; some require high level skills whilst others are simple tasks. Showing your willingness to tackle any role will enhance your knowledge and demonstrate your ability to adapt with the tasks presented. Events tasks are constantly changing so by showing willingness to jump from task to task with an open mind is a great skill to have. Event Managers are more likely to give more challenging roles to volunteers who are willing to have a go at any task.

6 – Working as part of a team
We hear this all the time in a work setting but sometimes this task can bring quite a few challenges. Volunteers often do not know each other so adapting to everyone’s work habits can take some time. Identifying your strengths and weaknesses within your team would allow all members to work at their best. Being aware of cultural differences is critical to ensure all volunteers are in a comfortable environment.

These are just some of the Perfect Points that we like to share with our volunteers before going onsite onto an event!

We hope these points help give you a bit of a guide to volunteering at events!

Team Perfect Events
Melbourne Legacy Badge Day 2019

Every event created by Perfect Events is completely different from the last, with Melbourne Legacy Badge Day on Friday 15th November 2019 being no exception.

Perfect Events was engaged in 2019 to work with Melbourne Legacy throughout their Legacy Week. On Friday 15th November, Perfect Events worked with Melbourne Legacy to produce Legacy Badge Day in and around Melbourne CBD.
The aim of this event was to build on their campaigns previously delivered and to raise significant funds that would contribute to their programs and services that help support the families of those who have served.

Melbourne Legacy Badge Day 2019
Having a strong Australian Defence Force and Melbourne Legacy branding presence throughout the city increased awareness for Melbourne Legacy and was an opportunity to shine light on the services they provide that are still very present in today’s society. The number of families that Melbourne Legacy support had grown by 104% in the last year alone.

Over 200 Australian Defence Force and 115 corporate volunteers flooded the city of Melbourne from street corners to train stations and corporate buildings; collecting donations and selling merchandise. Our volunteers carried trays filled with the iconic Legacy badges and bears, which were being bought quicker than we could restock.

Perfect Events introduced a number of new activations at Southern Cross, Bourke Street and Federation Square that encouraged the public to connect further with Legacy staff and Legatees.

Melbourne Legacy Badge Day 2019Throughout the day we had some special guests join us to attract the younger demographic. The Legacy Bears. Banjo, Salty and Jett took photos with members of the public and danced their way through the city collecting donations. We also had Legatee and AFL Star Brad Scott help us throughout the day.

After a long and eventful day, it was all worth it when we finished counting the last of the coins and had raised a total of $103,000!

Working with Melbourne Legacy was extremely rewarding knowing that this money was helping them reach their goals of providing services for families of veterans, making the many hours of planning, preparing and executing worthwhile. This is the reason we do what we do and we look forward to making this event even bigger next time round!

Team Perfect Events

Event Assistant

What is an Event Assistant?

An Event Assistant is the go-to person who can assist across multiple events and across multiple event managers to successfully provide support.

In this blog we would like to share with you some tips and advice on how to become a praiseworthy Event Assistant!

Firstly, it is fundamentally important that you get to know your Event Managers. Everyone works differently, and this couldn’t be truer in the event world. We encourage you to get a coffee with them and get to know them a little, by getting to know your coworker, you’re getting to know how they work. Whether they are a visual person, a results driven person or even a little laissez-faire and more trusting, knowing the Event Managers will create a better working culture and working space between yourself, your team and your boss.

Speaking of working space, we have to take a moment and look at our surroundings. Keeping our office clean and presentable is a priority that is always in the back of our minds, and who does it better than someone who knows the office from the mugs to the drugs (we mean the First Aid kits of course!).

Putting in processes to audit First Aid kits, as well as ordering stationery and restocking the fridge with basic needs, even a quick spot clean before a client comes in. All of these menial tasks add up to helping create a better working space for everyone.

A little gem of an idea in our office is the aim to boost morale wherever possible. Our Event Assistants love to throw as many positive and fun days into the mix wherever they can, whether it be RSPCA Cupcake Day, Biggest Morning Tea’s or even Harmony Week activities, these days help create that positive working space that we love, and further helps your bond with your coworkers (because we all need to know what your favourite cupcake is).

When it comes time to plan for events, which (let’s be honest) is all the time! You should already have a clean and ready workspace as well as a good connection with your Event Manager, which will really help this next part… Communication. To help plan a successful event, everyone involved needs to be on the same wavelength, if the Event Manager and Event Assistant are in the same mind, you hardly need to say two words and already know what needs to be done.

Packing event kits, writing correct event documentation and even being a runner on the day all becomes so much easier when you know how your team works and what their expectations are.

One final piece of advice we can impart on you, is to have fun while doing it. As serious and important as planning events can be. It is still important to enjoy what you do, and make sure everyone isn’t getting too over-involved in emails and discussions. A key role of the Event Assistant is to help alleviate stress and workload; jump in and ask if there is anything you can do to further assist, ask if they want to grab a quick coffee, pick their brain and make sure they aren’t looking at the computer when you do! Little actions like these help readjust the priorities and workload of your coworkers, thus alleviating stress and over-concentration.

These tips were submitted by Michael, one of our Event Assistants. Michael has been with the team at Perfect Events for 2 years now and has been part of the Perfect Family for 3!

“I started volunteering with the awesome team at Perfect Events in late 2017 and have loved the team ever since. Event’s itself is one of the most rewarding industries, not only do you bring smiles to people’s faces, but you get to know more of humanity and surface the good in every person.”

We asked Michael to share some of his key learnings with us.

“Some of the most important advice I have ever been given in my life is to; not go quietly into the night. Most of my schooling-life I spoke out and made my presence known. Through studying Event Management I met many budding event workers, that didn’t see the point in speaking up and adding to conversations. This is a skill that I implore future event workers to really work on, as working at Perfect Events, I have been able to bring my boisterous nature and use it for good. Connecting and learning with my peers and colleagues. Step outside of your shell and speak up, and never go quietly into the night.”

An Event Assistant’s work is never done. Our team are always switched on and ready to help each other wherever possible, so screw in that light bulb of yours and switch on to becoming the BEST Event Assistant you could ever be.

Team Perfect Events