COVID-Safe Events

COVIDSafe Events

We have always considered Risk Management and Safety as a No.1 priority for each and every event, not only for the guests attending but for our staff, volunteers, suppliers and clients. COVID-19 has now changed how we produce events forever and there are a number of things to consider when executing a COVIDSafe Event.

The Perfect Events team are trained to the current standard in COVID Safety at events working in collaboration with our Risk and Safety Training Partner and expert, Beaspoke Safety.

With the current Event Framework provided by each State Government, your event may now be classified into different ‘tiers’. This will determine what specific COVIDSafe elements must be implemented for your event. As a team of industry experts we can help you through this process and ensure you have not only a safe but a successful event.

We are here to help!


What is a COVIDSafe Plan?

We’ve worked with our Risk and Safety Training Partner and expert, Beaspoke Safety to put together some helpful information for you when preparing a COVIDSafe Plan for your next event.

For all Australian states and territories, as part of the approval process for your event, you may be required to present / apply a COVIDSafe Plan.  The purpose of a COVIDSafe Plan is to prevent the introduction of COVID to your event and prepare for possible suspected or confirmed cases.


Areas that need to be included:

Personal and Hand hygiene

Proper procedure of hand washing includes using soap, removing jewellery and rolling up sleeves

When to wash your hands

Some key instances:

  • Before and after eating
  • After contact with a person and/ or their surrounding objects
  • Using a keyboard, mouse, phone, iPad or pen
  • After coughing or sneezing
Using Hand Sanitiser
  • Must be alcohol based (with approved levels)
  • Apply to dry hands
  • Use when you are unable to wash your hands
  • Should be readily available at events due to limited capacity for guests to regularly wash their hands
Cough Etiquette
  • Make sure to cover coughs and sneezes with a tissue, or if that is not available, into your inner elbow
  • Keep hands clean by washing them or sanitising after coughing or sneezing
Use of Gloves
  • You must wear gloves when contacting bodily fluids such as when cleaning up dirty surfaces
  • All cleaning using cleaning products should be done wearing gloves
  • Make sure to perform hand hygiene before and after wearing gloves
  • Gloves do not replace hand washing
  • Gloves should be changed multiple times during the day
Disposable Masks
  • Perform hand hygiene before putting on a mask
  • If your mask is moist, dirty or worn for more than 4 hours then it must be changed
  • Don’t touch the front of the mask
  • Ensure you have the mask on the correct way round and that it covers your nose and mouth
  • Wash your hands after taking the mask off
Waste Disposal
  • Waste should be contained and disposed of properly
  • Bins should be provided in the working area for attendees, workers and volunteers
  • Hands should always be washed after handling or disposing of waste items
Signage / Way-finding
  • Entry and exit points should be marked to convey physical distancing protocol
  • One-way traffic flow of people are helpful for physical distancing
  • Signage for hand sanitiser dispensers at each entry and exit for guests, and other areas where there are high frequency touch points
Physical Distancing
  • Reducing capacities is an effective measure
  • Follow the guidelines of the State Government restrictions and also the venue requirements/ rules
  • A combination of cleaning and disinfection will be most effective
  • Cleaning: physically removing germs
  • Disinfecting: using chemicals to kill germs
  • Workplaces must be cleaned at least daily
  • Disinfection only after the area has been cleaned
  • Surfaces with more hand contact should be cleaned more often/prioritised
  • Gloves should be worn when cleaning
  • Hand sanitiser must be available for all attendees and workers where hand washing is not available or accessible
  • Contactless payment is encouraged
  • Avoid touching cash where possible
  • In public toilets, use a paper towel to open the door when leaving and then dispose of it
Contact Tracing
  • Contact tracing is very time critical
  • Provision of contact details to Victorian health officials should be done as efficiently as possible
  • Contact details are required for all workers and attendees onsite
  • Can create your own unique QR code (either via the State Government QR System or private companies)
  • If you use pen and paper, the pen must be wiped down with antiseptic wipes after each use

Click HERE for up to date information on COVID-19 and Australian State and Territory requirements for COVIDSafe Workplaces and Events.

For more information about COVIDSafe Events and COVIDSafe Plans, get in touch!



Thank you to Bea Tomlin from Beaspoke Safety.